{"id":8321,"date":"2026-07-10T15:42:17","date_gmt":"2026-07-10T13:42:17","guid":{"rendered":"https:\/\/ekologistyka24.pl\/?p=8321"},"modified":"2026-07-10T15:42:30","modified_gmt":"2026-07-10T13:42:30","slug":"the-data-in-diwass-does-not-match-the-documentation-what-should-i-do","status":"publish","type":"post","link":"https:\/\/ekologistyka24.pl\/en\/dane-w-diwass-nie-zgadzaja-sie-z-dokumentacja-co-zrobic\/","title":{"rendered":"The data in DIWASS does not match the documentation \u2013 what should I do?"},"content":{"rendered":"<p class=\"has-text-align-center has-theme-palette-1-color has-text-color has-link-color has-medium-font-size wp-elements-f5594656d68535ce1baafe36f11b3751 wp-block-paragraph\">From 21 May 2026, the system <strong>DIWASS (Digital Waste Shipment System)<\/strong> It is the mandatory channel for the electronic exchange of documents in the cross-border shipment of waste within the EU. In the digital model, there are no longer any \u201epaper gaps\u201d \u2013 any discrepancy between the data in the system and the actual documentation leaves a digital trail visible to the supervisory authorities. What should you do if the data in DIWASS does not match your company\u2019s documentation?<\/p>\n\n\n<style>.wp-block-kadence-column.kb-section-dir-horizontal > .kt-inside-inner-col > .kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap{max-width:unset;}.kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap{border-top:5px solid var(--global-palette11, #3182CE);border-right:5px solid var(--global-palette11, #3182CE);border-bottom:5px solid var(--global-palette11, #3182CE);border-left:5px solid var(--global-palette11, #3182CE);border-top-left-radius:30px;border-top-right-radius:30px;border-bottom-right-radius:30px;border-bottom-left-radius:30px;background:var(--global-palette9, #ffffff);padding-top:var(--global-kb-spacing-xs, 1rem);padding-right:var(--global-kb-spacing-xs, 1rem);padding-bottom:var(--global-kb-spacing-xs, 1rem);padding-left:var(--global-kb-spacing-xs, 1rem);}.kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap:hover{background:var(--global-palette2, #2B6CB0);}.kt-info-box8321_21a34f-7e .kadence-info-box-icon-container .kt-info-svg-icon, .kt-info-box8321_21a34f-7e .kt-info-svg-icon-flip, .kt-info-box8321_21a34f-7e .kt-blocks-info-box-number{font-size:46px;}.kt-info-box8321_21a34f-7e .kt-blocks-info-box-media{color:var(--global-palette11, #3182CE);border-color:var(--global-palette11, #3182CE);border-radius:5px;overflow:hidden;border-top-width:0px;border-right-width:0px;border-bottom-width:0px;border-left-width:0px;padding-top:20px;padding-right:20px;padding-bottom:20px;padding-left:20px;margin-top:0px;margin-right:20px;margin-bottom:0px;margin-left:0px;}.kt-info-box8321_21a34f-7e .kt-blocks-info-box-media .kadence-info-box-image-intrisic img{border-radius:5px;}.kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap:hover .kt-blocks-info-box-media{color:var(--global-palette11, #3182CE);border-color:var(--global-palette9, #ffffff);}.kt-info-box8321_21a34f-7e .kt-infobox-textcontent h2.kt-blocks-info-box-title{color:var(--global-palette11, #3182CE);font-size:22px;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-top:5px;margin-right:0px;margin-bottom:10px;margin-left:0px;}.kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap:hover h2.kt-blocks-info-box-title{color:var(--global-palette9, #ffffff);}.kt-info-box8321_21a34f-7e .kt-infobox-textcontent .kt-blocks-info-box-text{color:var(--global-palette11, #3182CE);}.wp-block-kadence-infobox.kt-info-box8321_21a34f-7e .kt-blocks-info-box-text{font-size:16px;}.kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap:hover .kt-blocks-info-box-text{color:var(--global-palette9, #ffffff);}.kt-info-box8321_21a34f-7e .kt-blocks-info-box-learnmore{background:transparent;border-width:0px 0px 0px 0px;padding-top:4px;padding-right:8px;padding-bottom:4px;padding-left:8px;margin-top:10px;margin-right:0px;margin-bottom:10px;margin-left:0px;}.kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap{box-shadow:15px 15px 0px 0px var(--global-palette1, #3182CE);}.kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap:hover{box-shadow:0px 0px 14px 0px rgba(0, 0, 0, 0.2);}@media all and (max-width: 1024px){.kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap{border-top:5px solid var(--global-palette11, #3182CE);border-right:5px solid var(--global-palette11, #3182CE);border-bottom:5px solid var(--global-palette11, #3182CE);border-left:5px solid var(--global-palette11, #3182CE);box-shadow:15px 15px 0px 0px var(--global-palette1, #3182CE);}}@media all and (max-width: 1024px){.kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap:hover{box-shadow:0px 0px 14px 0px rgba(0, 0, 0, 0.2);}}@media all and (max-width: 767px){.kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap{border-top:5px solid var(--global-palette11, #3182CE);border-right:5px solid var(--global-palette11, #3182CE);border-bottom:5px solid var(--global-palette11, #3182CE);border-left:5px solid var(--global-palette11, #3182CE);box-shadow:15px 15px 0px 0px var(--global-palette1, #3182CE);}.kt-info-box8321_21a34f-7e .kt-blocks-info-box-link-wrap:hover{box-shadow:0px 0px 14px 0px rgba(0, 0, 0, 0.2);}}<\/style>\n<div class=\"wp-block-kadence-infobox kt-info-box8321_21a34f-7e\"><a class=\"kt-blocks-info-box-link-wrap info-box-link kt-blocks-info-box-media-align-left kt-info-halign-left\" href=\"https:\/\/ekologistyka24.pl\/en\/?attachment_id=8327\"><div class=\"kt-blocks-info-box-media-container\"><div class=\"kt-blocks-info-box-media kt-info-media-animate-flip\"><div class=\"kadence-info-box-icon-container kt-info-icon-animate-flip\"><div class=\"kadence-info-box-icon-inner-container\"><span class=\"kb-svg-icon-wrap kb-svg-icon-fe_mail kt-info-svg-icon\"><svg viewbox=\"0 0 24 24\"  fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"  aria-hidden=\"true\"><path d=\"M4 4h16c1.1 0 2 .9 2 2v12c0 1.1-.9 2-2 2H4c-1.1 0-2-.9-2-2V6c0-1.1.9-2 2-2z\"\/><polyline points=\"22,6 12,13 2,6\"\/><\/svg><\/span><span class=\"kb-svg-icon-wrap kb-svg-icon-fe_phoneCall kt-info-svg-icon-flip\"><svg viewbox=\"0 0 24 24\"  fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"  aria-hidden=\"true\"><path d=\"M15.05 5A5 5 0 0 1 19 8.95M15.05 1A9 9 0 0 1 23 8.94m-1 7.98v3a2 2 0 0 1-2.18 2 19.79 19.79 0 0 1-8.63-3.07 19.5 19.5 0 0 1-6-6 19.79 19.79 0 0 1-3.07-8.67A2 2 0 0 1 4.11 2h3a2 2 0 0 1 2 1.72 12.84 12.84 0 0 0 .7 2.81 2 2 0 0 1-.45 2.11L8.09 9.91a16 16 0 0 0 6 6l1.27-1.27a2 2 0 0 1 2.11-.45 12.84 12.84 0 0 0 2.81.7A2 2 0 0 1 22 16.92z\"\/><\/svg><\/span><\/div><\/div><\/div><\/div><div class=\"kt-infobox-textcontent\"><h2 class=\"kt-blocks-info-box-title\"><strong>Do you need help registering your business on the DIWASS platform?<\/strong><\/h2><p class=\"kt-blocks-info-box-text\"><strong><strong><strong><strong>Contact us and entrust the care of your business to professionals<\/strong><\/strong>:<\/strong><br><strong><a href=\"mailto:e.nadolna@ekologistyka24.pl\">e.nadolna@ekologistyka24.pl&nbsp;<\/a>,&nbsp;<a href=\"tel:+48881045376\">+48<\/a>&nbsp;<a href=\"tel:+48881045376\">881 045 376<\/a><br><a href=\"mailto:j.blazewicz@ekologistyka24.pl\">j.blazewicz@ekologistyka24.pl&nbsp;<\/a>,&nbsp;<a href=\"tel:+48500867153\">+48 500 867 153<\/a><\/strong><\/strong><\/p><\/div><\/a><\/div>\n\n\n<style>.kb-table-of-content-nav.kb-table-of-content-id8321_5e797c-fe .kb-table-of-content-wrap{margin-top:var(--global-kb-spacing-md, 2rem);padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);border-top:5px solid var(--global-palette1, #3182CE);border-right:5px solid var(--global-palette1, #3182CE);border-bottom:5px solid var(--global-palette1, #3182CE);border-left:5px solid var(--global-palette1, #3182CE);box-shadow:0px 35px 30px -5px rgba(0, 0, 0, 0.2);}.kb-table-of-content-nav.kb-table-of-content-id8321_5e797c-fe .kb-table-of-contents-title-wrap{padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;}.kb-table-of-content-nav.kb-table-of-content-id8321_5e797c-fe .kb-table-of-contents-title-wrap{color:var(--global-palette1, #3182CE);}.kb-table-of-content-nav.kb-table-of-content-id8321_5e797c-fe .kb-table-of-contents-title{color:var(--global-palette1, #3182CE);font-weight:regular;font-style:normal;}.kb-table-of-content-nav.kb-table-of-content-id8321_5e797c-fe .kb-table-of-content-wrap .kb-table-of-content-list{font-weight:regular;font-style:normal;margin-top:var(--global-kb-spacing-sm, 1.5rem);margin-right:0px;margin-bottom:0px;margin-left:0px;}@media all and (max-width: 1024px){.kb-table-of-content-nav.kb-table-of-content-id8321_5e797c-fe .kb-table-of-content-wrap{border-top:5px solid var(--global-palette1, #3182CE);border-right:5px solid var(--global-palette1, #3182CE);border-bottom:5px solid var(--global-palette1, #3182CE);border-left:5px solid var(--global-palette1, #3182CE);}}@media all and (max-width: 767px){.kb-table-of-content-nav.kb-table-of-content-id8321_5e797c-fe .kb-table-of-content-wrap{border-top:5px solid var(--global-palette1, #3182CE);border-right:5px solid var(--global-palette1, #3182CE);border-bottom:5px solid var(--global-palette1, #3182CE);border-left:5px solid var(--global-palette1, #3182CE);}}<\/style>\n\n\n<h2 class=\"wp-block-heading\">The most common data discrepancies in DIWASS<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In practice, non-compliance usually relates to several areas:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Entity registration details<\/strong> \u2013 an out-of-date name, registered office address or identification numbers (EORI, NIP, commercial register number) that differ from the details held in the KRS\/CEIDG or BDO.<\/li>\n\n\n\n<li><strong>Information in transport documents<\/strong> \u2013 discrepancies between <a href=\"https:\/\/nexttsl.pl\/notyfikacja-odpadow-czy-aneks-vii-co-wybrac\/\" target=\"_blank\" rel=\"noreferrer noopener\">an entry in the system and the Annex VII document<\/a>, the notification documentation or the organiser\u2019s contract with the recipient.<\/li>\n\n\n\n<li><strong>Waste codes and weight<\/strong> \u2013 a different waste code or quantity in DIWASS than in the records and documents accompanying the transport.<\/li>\n\n\n\n<li><strong>Transport itinerary<\/strong> \u2013 the actual route or passengers do not match the details declared in the system.<\/li>\n\n\n\n<li><strong>The roles of the parties<\/strong> \u2013 an incorrectly assigned role (consignor, carrier, consignee) that does not correspond to the company\u2019s actual role in the supply chain.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"572\" src=\"https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_131919_271a518d-0d3c-4c3f-b066-b058a8f028fc-1-1024x572.png\" alt=\"\" class=\"wp-image-8325\" style=\"aspect-ratio:1.7916562020371145;width:561px;height:auto\" srcset=\"https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_131919_271a518d-0d3c-4c3f-b066-b058a8f028fc-1-1024x572.png 1024w, https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_131919_271a518d-0d3c-4c3f-b066-b058a8f028fc-1-300x167.png 300w, https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_131919_271a518d-0d3c-4c3f-b066-b058a8f028fc-1-768x429.png 768w, https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_131919_271a518d-0d3c-4c3f-b066-b058a8f028fc-1-1536x857.png 1536w, https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_131919_271a518d-0d3c-4c3f-b066-b058a8f028fc-1-2048x1143.png 2048w, https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_131919_271a518d-0d3c-4c3f-b066-b058a8f028fc-1-18x10.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\">Correcting errors \u2013 a step-by-step guide<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Identify the source of the discrepancy.<\/strong> <a href=\"https:\/\/ekologistyka24.pl\/en\/waste-transport-inspections-how-to-prepare\/\" target=\"_blank\" rel=\"noreferrer noopener\">Compare the data in DIWASS with the source documents<\/a>: KRS\/CEIDG, licences, BDO records and contracts. Determine whether the error lies with the system or the documentation.<\/li>\n\n\n\n<li><strong>Please correct the entity\u2019s registration details.<\/strong> Changes to an organisation\u2019s details are made by an authorised account user. In the case of Polish companies, the registration details are verified and approved by GIO\u015a \u2013 any amendments may therefore require re-verification by the authority.<\/li>\n\n\n\n<li><strong>Please check the shipping documents before dispatch.<\/strong> Correct any errors in the declaration or notification documents before the journey begins \u2013 once the journey is underway, it is already subject to operational supervision.<\/li>\n\n\n\n<li><strong>Document the correction.<\/strong> Keep a record of corrective actions (who did what and when). This serves as evidence of due diligence in the event of an inspection.<\/li>\n\n\n\n<li><strong>In the event of technical problems, follow the contingency procedure.<\/strong> A company should have a written procedure in place for dealing with system failures or loss of signal \u2013 failing to do so makes it difficult to demonstrate due care.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Consequences of data inconsistencies<\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"575\" src=\"https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_133129_5da03737-5955-4fdb-b4c6-447b082b777c-1-1-1024x575.png\" alt=\"Data in DIWASS \u2013 vehicle stop\" class=\"wp-image-8327\" style=\"aspect-ratio:1.7800327150738862;width:551px;height:auto\" srcset=\"https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_133129_5da03737-5955-4fdb-b4c6-447b082b777c-1-1-1024x575.png 1024w, https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_133129_5da03737-5955-4fdb-b4c6-447b082b777c-1-1-300x169.png 300w, https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_133129_5da03737-5955-4fdb-b4c6-447b082b777c-1-1-768x431.png 768w, https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_133129_5da03737-5955-4fdb-b4c6-447b082b777c-1-1-1536x863.png 1536w, https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_133129_5da03737-5955-4fdb-b4c6-447b082b777c-1-1-2048x1151.png 2048w, https:\/\/ekologistyka24.pl\/wp-content\/uploads\/2026\/07\/hf_20260710_133129_5da03737-5955-4fdb-b4c6-447b082b777c-1-1-18x10.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Ignoring discrepancies poses a real risk. Inaccurate or incorrect reports, a route that does not match the declaration, or a loss of communication with the system may be treated as procedural breaches \u2013 <a href=\"https:\/\/odpadytransport.pl\/diwass\/\" target=\"_blank\" rel=\"noreferrer noopener\">result in an audit enquiry or an administrative decision<\/a>. The system is accessible to supervisory authorities (including the Provincial Inspectorate for Environmental Protection, the Road Transport Inspectorate, the Border Guard, the Police and the National Revenue Administration), which significantly increases the detection rate of infringements. Incomplete or incorrect registration data may also simply block the electronic processing of documentation. Without this, the legal cross-border transport of waste is not possible. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is worth bearing in mind that administrative liability arises from the relevant legislation. However, the allocation of financial liability for incorrect data should be set out in the contract between the parties. If the contract is silent on this point, the risk of sanctions often falls on the carrier in practice.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Data in DIWASS \u2013 compliance as the new standard of trust<\/strong><\/h2>\n\n\n\n<p class=\"has-text-align-center has-theme-palette-1-color has-text-color has-link-color wp-elements-9ff74d8f2ca401aac9d04d4222e76d8f wp-block-paragraph\">In the digital environment, data discrepancies are no longer merely minor administrative oversights. They have become a signal that the system sends to the regulatory authorities on behalf of the company and without its knowledge. Therefore, the question is no longer \u201ewill anyone notice the error?\u201d, but \u201ewhat did the company do before the error was noticed?\u201d. An entrepreneur who regularly compares data in DIWASS with BDO, registers and contracts, corrects discrepancies before submission and documents every correction, not only avoids penalties \u2013 they build a digital history of reliability, which the regulator can see just as clearly as any breach. In a system where everything leaves a trace, the greatest advantage is a trace that works in your favour.<\/p>","protected":false},"excerpt":{"rendered":"<p>From 21 May 2026, the DIWASS (Digital Waste Shipment System) will be the mandatory channel for the electronic exchange of documents relating to cross-border waste shipments within the EU. In the digital model, there are no longer any \u201epaper gaps\u201d \u2013 any discrepancy between the data in the system and the actual documentation leaves a digital trail visible to the supervisory authorities. What should you do if the data in DIWASS does not\u2026<\/p>","protected":false},"author":2,"featured_media":8322,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"categories":[1],"tags":[],"class_list":["post-8321","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-bez-kategorii"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Dane w DIWASS nie zgadzaj\u0105 si\u0119 z dokumentacj\u0105 - co zrobi\u0107? - EKOlogistyka24 - przew\u00f3z odpad\u00f3w i pozwolenia na transport<\/title>\n<meta name=\"description\" content=\"Dane w DIWASS nie zgadzaj\u0105 si\u0119 z dokumentacj\u0105? 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