Veterinary number for UPPZ transport: documents for inspection

If you are applying for a veterinary number for UPPZ transport, treat the Veterinary Inspection check as an audit of your work organisation. The inspector verifies three things in particular: whether you can demonstrate the traceability of the transport (what, where it is coming from and where it is going), whether you have hygiene rules in place (cleaning and disinfection with records) and whether the documents are consistent and kept up to date. If any of these elements are missing, the inspection will certainly take longer. In that case, corrections, additions and additional explanations will be necessary, and this will simply delay the start of your business. That is why this article is practical. Below you will find a checklist of documents and records arranged exactly according to what the Inspectorate most often checks before assigning a number. Importantly, this is not a „one-day” list. It is material that is worth returning to when changing vehicles, with a new client, or when you enter into other types of UPPZ and want to maintain compliance without stress.

Is this article for you?

This article will be helpful if:

Consider these three points. If even one of them applies to your situation, our list will be indispensable for you:

What is WNI and why do you need it as a UPPZ carrier?

The VIN (Veterinary Identification Number) is assigned to entities supervised by the Veterinary Inspection. It is assigned after an inspector has carried out an inspection and a decision has been issued for the specified scope of activity (e.g. transport of UPPZ). It is formal proof that you can perform a specific activity under veterinary supervision.

Important: The WNI describes the company and the scope and manner of its operations that have been reported. Therefore, the Inspectorate checks whether specific processes are repeatable: documents must match and records must be updated on an ongoing basis.

WNI in practice: what is it useful for?

Firstly, the WNI must be present in the transport documents. When transporting UPPZ, the shipment must be accompanied by a commercial document (and in certain cases – a health certificate). These documents typically include the name and address of the carrier and the veterinary number. In other words, the inspection authorities want to see who is transporting the material and on what basis.

Secondly, WNI is linked to traceability. The inspector expects you to be able to reconstruct the transport history in case of any questions: what you picked up, when, from whom and to whom you delivered it. That is why we emphasise records and data consistency in this article, because this is the core of control.

Specific examples

1. New customer / new order
   Customers (e.g. disposal plants, intermediaries, processors) often ask directly for the carrier's veterinary number. And they have a vested interest in doing so. This allows them to verify that they are using the services of a legally operating company.
2. Filling in the UPPZ transport document
   When transporting UPPZ, you usually have a document that describes the shipment (in practice: a „commercial document” or other document required for a given case). You enter the carrier's details in this document. This is where the WNI is needed, as it allows you to clearly identify the company performing the transport.
3. On-site inspection„
   If the Inspectorate (or the recipient at the gate) asks, „On what basis are you transporting UPPZ?”, the shortest answer is: I have a decision/WNI + a set of documents for this specific route. Without WNI, the conversation becomes lengthy and often tense.
4. Records and traceability within the company
   When you keep a transport log (sender → recipient → date → quantity → document), the WNI acts as an „ordering number”. This allows you to quickly show that your company has constant supervision and does not operate on an ad hoc basis.
5. Changing the fleet or expanding operations
   When a new vehicle, driver or type of material arrives, the WNI allows you to tie everything together organisationally: you have a point of reference, making it easier to update lists, procedures and registers. This is not a formality. It is a controllable order.
6. Check-in/collection at the recipient's premises (gate practice)
   Some recipients keep their own checklists. WNI speeds up carrier verification, as the employee on the other end does not have to guess whether they are dealing with the right company.

What is checked during an inspection (in brief)

The inspector usually follows three tracks, so it is worth preparing documents specifically for these three areas:

1. Transport documents and traceability
   The goods must have a „history”: what they are, how much there is, where they are coming from, where they are going, who is transporting them and on what basis. Furthermore, the UPPZ in transport should have a commercial document or, where appropriate, a health certificate.
2. Hygiene: cleaning and disinfection + evidence
   The inspection expects not only the procedure, but also the register. Furthermore, Vehicles, containers and reusable equipment must be cleaned., wash and disinfect after use.
3. Signage and transport organisation
   Depending on the UPPZ category, vehicle/container must have the appropriate markings.

CHECKLIST: documents to prepare for the inspection (before granting WNI)

Below is a list of documents that may be checked during the inspection preceding the assignment of a veterinary number. You can also download it as a free PDF file.

A) Formal company documents

B) Fleet and hard evidence that you are in control of transport

C) Hygiene

D) Traceability (dispatch register and related documents)

E) Operational documents: templates + real-life examples

You've passed the inspection – what next?

The WNI number is just the beginning

If you have successfully passed the PIW inspection and your company has been assigned a veterinary number, you have taken the first step towards legal transport of UPPZ materials. However, the most difficult task is still ahead of you. Reliable and systematic transport documentation is the key to compliance with the requirements. This will protect you from possible legal and financial consequences.

Frequently asked questions about UPPZ transport