Your BDO, our responsibility - end-to-end service for companies

BDO is the register that determines the legality of the waste cycle. Obligations derive from the role, as the generator, collector or transporter accounts for differently than the processor. However, everyone has to take care of the correct entry and its updating, and some - in addition - have to keep the KPOs up to date and report annually. Negligence quickly turns into administrative decisions, fines and stoppages. It is therefore better to act in advance. Handling BDO for companies on our side is a solution that reduces the risk of penalties.

Before you go any further - why it even matters

Not every company knows that it should be listed in the BDO register. Some have an account set up, but it does not cover actual activity or does not contain complete data. It also happens that part of the information circulation takes place outside the system. Such practices were only allowed in the first months of the system's operation, when it was not working fully as it should. Now, however, the rules are absolute, so no explanations will work - if the data is not in the register, the authority has the right to draw the consequences. That is why we talk about the risk directly.

What you risk in terms of financial penalties - a brief reminder

• Lack of entry in BDO: PLN 5,000-1,000,000 administrative fine.
• Unreliable or unkept records: up to PLN 1,000,000.
  (You can also read about these and other errors in the article dedicated to the most common mistakes which companies commit in BDO).
• No annual report: up to PLN 5 000.
• Transport of waste without the required entry: PLN 2,000-10,000 administrative fine.
  (You can read more about this in our publications on the consequences of waste transport errors).

The amounts quoted are only statutory ranges. This is because the final penalty is set by the WIOŚ, taking into account factors such as the type of violation, the scale of the action and the impact on the environment. The highest sanctions concern serious damage, but even 'smaller' breaches have consequences. Disregarding the BDO strikes not only legally, but also in terms of image: contractors may stop orders and tenders will be lost. Below we show where mistakes are easiest to make and how to assess the risks quickly.

URGENT CONTACT

Registration in BDO - erroneous or outdated entry

How it happens?

When a company expands, the roles and processes at BDO change. Do you buy a car to haul waste on contract? Do you enlarge your warehouse because there are new fractions you want to generate? Do you open an additional location or start collecting waste rather than just generating it? Each of these decisions requires that the entry in BDO reflects reality: the correct departments and processes, waste codes, business locations, transport and authorised persons. Updating is not an add-on - it is a condition of legality.

If the entry in the register does not match the facts, the risk arises immediately. The contractor is obliged to check the company in the BDO and when something raises its doubts, it can and should stop collection. The WIOŚ sees the difference between what you do and what you have in your entry. The result can be simple: suspension of the extended service until the changes are published, plus an administrative decision and an appropriate penalty. Remember that a request made does not entitle you to act on the new scope until the entry is published. Therefore, plan for an update before you think about the first order. Our BDO service for companies includes an audit of your company entry, the preparation of a request with complete attachments and the monitoring of the situation until publication so that you can continue to work legally.

Check if...

• your company's entry in BDO covers current processes (production, collection, transport, storage),
• the catalogue codes and the processes you declare in the register reflect the real circulation of waste,
• company data and authorisations/decisions are up-to-date and assigned to the correct account

If you are not sure: we will audit the entry and prepare an extension/update request.

Waste transfer notes - non-compliance

How it happens?

The Waste Transfer Sheet is created in the BDO register even before the transport starts, and the parties involved in the shipment approve it in the subsequent steps. This is where mistakes are easiest to make, as time pressure can be high. An error in the waste code can result from haste, misinterpretation of the result of a physico-chemical analysis or-although rarely-a deliberate underestimation of risk. The same happens with weight: someone enters an estimate instead of the result of the weight measurement and problems are bound to arise. The carrier and consignee data are loaded using the BDO numbers, so if there is an inconsistency, it is due to errors in the original entry of the entity. However, the details of the means of transport are entered manually, so a typo in the registration or substitution of a semi-trailer is a classic human error. This is why vigilance counts here.

And when the KPO is circulated with an error and an inspection stops the vehicle, it turns out that the documents are not consistent with, for example, the CMR. This is when the corrections and phone calls begin and the spectre of demurrage and late unloading arises. It is better to prevent this. It is important to check all data on the waste transfer note before the goods are loaded onto the trailer. It is also the responsibility of everyone involved in the transport to verify the data, as everyone is collectively responsible for errors.

Check if...

• the waste code and description are consistent with the analysis result and the catalogue,
• The weight comes from weighing, not from estimates,
• the parties' BDO numbers are correct i Active,
• the vehicle/trailer registration agrees with the disposition

If you want to be surethat your KPOs are correct, have them analysed and/or corrected by us:

Records - a domino effect

The legislator has decreed that waste records must be made 'immediately', while leaving room for interpretation of this concept. One company will record waste as soon as the service that generated it has been completed. For another company, 'immediately' may mean 'once a week' as its summary. Another may interpret it yet differently. However, it all boils down to the fact that, in the final analysis, data should be collected systematically. All it takes, however, is a minor error.

Then the domino effect kicks in. A small gap in the records shifts subsequent entries, obliterates dates and distorts totals. The recipient queries, and you try to go back to records of events from weeks ago. The solution is simple, although it requires discipline: meticulous writing down of everything related to waste management (or you have to prepare for financial penalties). Thanks to this records are unobjectionableand the data are ready for the report. If you don't want to face this alone, our BDO service for companies will provide such an order.

Check if...

• you have not omitted any record of completed waste management tasks
• you have transferred all the "dirty" notes into the BDO records
• you have included the correct waste codes
• the weight of the waste is based on actual weighing and not on estimates

Don't risk penalties for misrecording. Outsource it to us:

Reporting - haste is the worst adviser

Contrary to appearances, the year goes by quickly, which is why it is very important to do what we have mentioned, i.e. tidiness of documents and systematic collection of waste data. A report based on this data is submitted in mid-March each year, but the first quarter can be chaotic, so it is worth developing a plan to ensure that everything runs smoothly and the report is received by the authority.

It makes sense to act in advance. It is best to spread everything out over the quarters and, at the end of each quarter, check the consistency of data from completed orders, KPOs and other documents that may be relevant. In this way you won't have to worry about errors in the report, because you won't be acting in haste, but only calculating based on verified data. If you want to get rid of the risk, we will fulfil the reporting obligation for you as part of BDO's service to companies.

Check if...

• you have a working summary of waste data for Q1-Q4
• all KPOs for the entire reporting year are "closed"
• you keep all confirmations in one place: weighing results, analyses, decisions, orders - ready to view - in analogue or digital form

Report complete and submitted on time? With us, it's possible:

How you will know if you need help with BDO management

• you make small mistakes because you lack the time to check the data more thoroughly
• you rely on paper data and forget to transfer it to BDO
• you do not update the entry quickly enough in relation to changes in the company
• there is no single 'BDO person', so responsibility for errors is diluted

In such realities, outsourcing the BDO service saves time, reduces risk and organises responsibility.